Waiver Inbox

What the inbox is for

The Waiver Inbox is a Pro feature for general contractors and project managers who receive signed lien waivers from their subcontractors. It gives you a central place to collect, store, and audit incoming waivers, whether they come in by email or as a file you upload manually.

This is the receiving side of the workflow. If you're the one requesting signatures from subs, see Send & Sign instead.

Setting up email forwarding

The fastest way to get waivers into your inbox is to forward PDFs from your work email. Every LienWaiver.pro account gets a dedicated forwarding address.

To find and copy your forwarding address:

1. Go to Dashboard > Inbox.
2. At the top of the page, you'll see the forwarding address: waivers@waivers.lienwaiver.pro.
3. Click the copy icon to copy it to your clipboard.

When a sub sends you a signed waiver, forward that email (with the PDF attached) to this address. The waiver will appear in your inbox within a few seconds, tagged with the sender's email address and the timestamp.

Sharing a direct address with third parties

If you want a sub or title company to send waivers directly to your inbox without going through your own email, expand "Direct address for third parties" on the Inbox page. This generates a unique URL-based address that routes straight to your account. Copy it and share it with whoever needs to send documents directly.

Uploading waivers manually

If you already have a signed waiver on your computer or phone, you can upload it directly.

1. Go to Dashboard > Inbox.
2. Click Upload Waiver.
3. Drag and drop your file onto the upload area, or click to browse.
4. Click Upload & Audit.

Accepted formats: PDF, JPG, PNG, WEBP, GIF, HEIC. Max file size: 5 MB. The file name and upload time are recorded automatically.

Automatic audit on every waiver

This is where the inbox earns its keep. Every waiver that arrives — whether by email or upload — is automatically analyzed for compliance. You don't have to do anything to trigger it.

The audit checks for:

• State compliance: For the 12 states with statutory form requirements (California, Texas, Florida, Georgia, and others), the audit checks whether the waiver substantially follows the prescribed statutory language. For non-statutory states, it evaluates general best practices.
• Missing required fields: Claimant name, property owner, project address, payment amount, through date, and signature.
• Red flags: Overly broad release language, missing conditional protections, blanket indemnification clauses, and other non-standard terms.

The audit returns one of 3 verdicts:

• Compliant (green): The waiver follows statutory requirements and has no significant issues.
• Needs Review (amber): Minor deviations or missing recommended fields that warrant a closer look.
• Non-Compliant (red): Critical issues found, such as wrong statutory form or missing essential fields.

A plain-English summary explains the key findings. Detailed findings list the specific issue, severity, and the relevant statute section where applicable.

Important: This is a compliance observation tool, not legal advice. The audit checks whether the document resembles the correct statutory form — it does not verify signatures, notarization, or legal validity. If you have questions about enforceability, consult a construction attorney.

Organizing waivers with tags

Once a waiver is in your inbox, you can tag it for easy tracking:

• Project: Link the waiver to one of your saved projects.
• Contact: Link it to a subcontractor in your contacts list.
• Waiver type: Mark it as conditional progress, unconditional final, etc.
• Notes: Add any internal notes.

The AI that analyzes the waiver also suggests matches. If it finds a contractor name or project address that looks like something already in your account, it will suggest the match with a confidence score. Click Confirm to accept a suggestion, or use the dropdowns to select manually.

Waivers without a project or contact tag appear under the Untagged filter, making it easy to find items that still need to be filed.

Archiving

Once you've reviewed a waiver, click Archive from the detail page to move it out of your main view. Archived waivers remain in your account and are accessible under the Archived filter — nothing is deleted.

Next steps

• Send & Sign: Request signatures from subcontractors and track the full signing workflow.
• Teams: Share your inbox and contacts across your organization.